Expense Report Generator
List your business expenses (transportation, meals, lodging...) and instantly get the total to reimburse along with a breakdown by category, ready to copy into your expense report.
How It Works
Add one line per expense (description, category, amount), then generate the expense report: the tool adds up the grand total and automatically groups your expenses by category (transportation, meals, lodging, supplies, other) to give you a clear view to send to your accounting department.
Which categories should I use for a professional expense report?
The most common categories are transportation (train, plane, gas, tolls), meals (business lunches, per diem), lodging (hotel), supplies (equipment, consumables), and an "Other" category for the rest. Many companies apply different caps per category, which is why it's useful to distinguish them from the start.
Can I add or remove expense lines?
Yes, use "Add an expense" to add as many lines as needed, and "Remove" to delete an extra line. The total and category breakdown are recalculated every time you click "Generate expense report".
This total is a simplified estimate based on the amounts you enter: it does not replace your company's internal reimbursement rules or an accountant's advice on deductible VAT or tax matters.
The calculation happens entirely in your browser: no expense you enter is ever sent to a server.